Purchasing/Bids/RFP

Charlee Merchant
Chief Procurement Officer
CPO Certification Date: February 28, 2025
[email protected]
Phone # (575) 627-2529

Yajaira Alvarez
Administrative Assistant
[email protected]
Phone # (575) 627-2528

Central Receiving Address
All shipments to RISD Schools and/or Departments must show this address.

Roswell ISD Central Receiving
508 W. College Blvd
Roswell, NM 88201

Roswell Independent School District uses Beacon Bid to share solicitations with suppliers. Click on any solicitation and fill out the free form on Beacon. Or subscribe for free updates for our future bids and RFPs. You will receive an email with the link to download attachments. Please note that accurate contact information is required in order to receive any updates.

Beacon is free for bidders.




 

Current BIDs/RFPs

Document

Description

Due Date

Additional
       
       
 BID 26-08  Produce  04/30/2026  Produce Cost Spreadsheet
 BID 26-07  Non-Food  04/30/2026  Non-Food Cost Spreadsheet
25-26 awarded cost spreasheet
ADDENDUM 1
 BID 26-06  Food  04/30/2026  Food Cost Spreadsheet
 RFP 26-05
  Copiers District Wide  04/13/2026  Attachment A 
 ADDENDUM 1                    Non-Mandatory Walk Through 
ADDENDUM 2
 RFP 26-04  Auditor Services  02/24/2026  Audit Rule 2025
 RFP 26-03  Electrical Contractor on Demand  02/23/2026  
 RFP 26-02  Auditor Services  01/22/2026  Audit Rule 2025          Notice of Cancellation
 RFP 26-01  Legal Counsel Services  10/28/2025  
       
 2024-2025 BIDs/RFPs      
 BID 25-12  Annual Plumbing Services & Repairs  04/23/2025  
 RFP 25-08  Bread 05/01/2025  Bread Spreadsheet
 RFP 25-09  Food 05/01/2025  Food Spreadsheet
ADDENDUM #1
 RFP 25-10 Non-Food 05/01/2025  Non-Food Spreadsheet
RFP 25-11 Produce 05/01/2025  Produce Spreadsheet
ADDENDUM #1
RFP 25-07  Legal Counsel Services  03/26/2025  Notice of Cancellation.pdf
RFP 25-06  PD for English Language Learner Teachers 01/10/2025  Amendment 1 
RFP 25-05  Legal Counsel Services 01/10/2025 Notice of Cancellation
RFP 25-01 Financial Banking Services 10/24/2024 Amendment 1
RFP 25-02  Financial Advisory Services 10/24/2024  
RFP 25-03  Bond Counsel Services 10/24/2024  
       
       
       
2023-2024 BIDs/RFPs      
RFP 24-01 Athletic Apparel and Accessories 08/11/2023 Amendment 1 
RFP 24-02  Portable Classroom Moving 09/01/2023  
RFP 24-03 Material, Soil, and Construction Material Services 10/27/2023   
BID 24-04  Fencing Installation, Repair, and Replacement Services 10/27/2023 Bid Cancellation
Cost/Price Excel Spreadsheet 
RFP 24-05  E-Rate Form 470 WAN Services - Data Connectivity Lines 10/25/2023  
RFP 24-06 E-Rate Form 470 Network Switches, UPS Battery Back-Up Systems, and Wireless Solution  10/25/2023  Amendment 1 Final
BID 24-07  Fencing Installation, Repair, and Replacement Services 12/21/2023 Cost/Price Excel Spreadsheet 
RFP 24-10  Nancy Lopes ES General Contractor 04/19/2024 Drawings
Specifications - Volume 1
Specifications - Volume 2
Addendum 1 
Addendum 2
Addendum 3
Addendum 4
Addendum 5
BID 24-11  Food 05/02/2024 Food Master Cost Spreadsheet
BID 24-12  Non-Food 05/02/2024 Non-Food Master Cost Spreadsheet 
BID 24-13  Produce 05/02/2024 Produce Master Cost Spreadsheet 
BID 24-14  Milk 05/02/2024 Milk Master Cost Spreadsheet 
RFP 24-08  Asbestos and Environment Abatement Services 05/02/2024  
RFP 24-09  Tree Trimming, Removal, and Disposal Services 05/02/2024  No Proposals Received. Will re-issue.
RFP 24-15  Tree Trimming, Removal, and Disposal Services 06/27/2024 RFP Cancelled 
RFP 24-16 Security and Fire Alarm Systems Monitoring 07/17/2024  
       
2022-2023 BIDS/RFP's      
BID 23-01  Gasoline and Diesel Fuel 08/26/2022  
RFP 23-02 Financial Advisory Services 10/12/2022 Notice of Cancellation - RFP 23-02 Financial Advisory Services.pdf
BID 23-03  Trash Pick-Up for Five Rural Schools 01/20/2023  
RFP 23-04  AESC HVAC Upgrades  02/23/2023  Addendum 2
Addendum 1
RFP Project Manual Volume I
RFP Project Manual Volume II
Drawings
RFP 23-05  Mountain View MS Design Professional 04/19/2023  Statewide Adequacy Standards - Title 6 Chapter 27 Part 30
Addendum 1
BID 23-06  Food 05/04/2023 Awarded Food BID
Addendum 1 
BID 23-07  Non-Food 05/04/2023 Awarded Non-Food BID
Addendum 1 
BID 23-08  Produce 05/04/2023 Awarded Produce BID
Addendum 1 
BID 23-09 Security and Fire Alarm Systems 04/28/2023  Addendum 1 
RFP 23-10 Ancillary Services 05/01/2023 Addendum 1 
RFP 23-11  Auditor Services 05/11/2023 2023 Audit Rule
Addendum 1 
       
       
       
2021-2022 BIDS/RFPs       
RFP 22-01  Nancy Lopez ES Design Professional 09/21/2021 Amendment 1
Amendment 2


   Educational Specifications
RFP 22-02  Audiology Services 09/20/2021 Appendix A
RFP 22-03  E-Rate Internet Provider Services 10/08/2021 Amendment 1 
RFP 22-05  PD for Teachers with ELL Students 12/06/2021 Amendment 1
RFP 22-04  Redistricting Consultant Services 02/07/2022  
RFP 22-06 Electrical Contractor on Demand  02/07/2022  
 BID 22-07 Food  05/05/2022  Master List Worksheet
Awarded Food BID
 BID 22-08 Non-Food  05/05/2022  Master List Worksheet
Awarded Non-Food BID
 BID 22-09 Produce 05/05/2022  Master List Worksheet
Awarded Produce BID
RFP 22-10  Social Emotional Learning Curriculum 04/18/2022  Amendment 1
BID 22-11  Annual Tunnel Inspections 04/13/2022  
RFP 22-12  Beverage Provider Services 05/24/2022 Amendment 1
Amendment 2
RFP 22-13 Dual Credit Books Provider 06/22/2022 Notice of Cancellation
Vendor Quote Sheet 
RFP 22-14 Professional Development Services  07/08/2022 Amendment 1 

     
2020-2021 BIDS/RFPs


RFP 21-02  Five Year Facilities Master Plan 02/19/2021  Amendment 1
 Amendment 2
BID 21-03  Annual Plumbing Services and Repairs 02/12/2021  
RFP 21-04 Financial Banking Services 03/17/2021  Amendment 1
 Account Analysis
RFP 21-05  Financial Advisory Services 03/17/2021  
RFP 21-06  Bond Counsel 03/17/2021  
RFP 21-11 Copiers District Wide 04/16/2021  Attachment A List of Equipment and Meter Reads
Amendment #1
RFP 21-10 Legal Counsel 04/13/2021  
BID 21-12 Food 05/06/2021 Master list worksheet  
Addendum 1
BID 21-13 Non-Food 05/06/2021 Master list worksheet
Addendum 1
BID 21-14  Produce 05/06/2021 Master list worksheet
BID 21-15  Bread 05/06/2021 Master list worksheet
RFP 21-09 Mesa Middle School General Contractor 06/25/2021 Project Manual
Addendum 1
Addendum 2
       
2019-2020 BIDS/RFPs      
RFP 20-02
 E-Rate WAN Services
  01/08/20 Amendment #1
RFP 20-03 Asbestos and Environmental Abatement
 12/06/19

Amendment #1
 RFP 20-05 Furniture 01/17/20  Price Proposal Worksheet
Del Norte Floor Plans
Amendment 1
Amendment 2
 RFP 20-06  Network Switches and Wireless for Del Norte ES 02/27/20  Amendment 1
Del Norte ES Floor Plan
 RFP 20-07 Security Camera Systems 03/13/20 Floor Plan
Amendment.pdf
Amendment 2
 RFP 20-08  K-3 Literacy Foundational Skills Program 03/13/20 Amendment 1
 BID 20-10 Food 05/07/2020 Awarded Vendors - Food
 BID 20-11 Non-Food 05/07/2020 Awarded Vendors - Non-Food
 BID 20-12 Produce 05/07/2020 Awarded Vendors - Produce
 BID 20-13 Milk 05/07/2020 Milk
 RFP 20-09  Auditor Services 05/13/2020  

Sole Source Procurement 30-Day Notice of Award

Date

Contractor Name & Address

Description of Service/Item

Amount & Term
11/13/2024  Great Minds PBC Professional Development and instructional materials using Eureka Math $200,000.00 from December 13, 2024 - December 12, 2025
08/13/2024  Pearson  Clinical and Classroom Assessments, kits, materials, and products. $60,000.00 from September 12, 2024 through August 11, 2024 
07/29/2024  Flashlight Learning, LLC. Flashlight360 System software, assessments, professional development services & support, and printable resources. $85,000.00 per year starting August 29, 2024 through August 28, 2027.
07/03/2024  YouScience Provide Certification Exams $40,000.00 per year starting August 2, 2024 and ending July 1, 2026 
05/15/2024  Flashlight Learning, LLC. Flashlight360 System software, assessments, and professional development services and support. $75,000.00 per year starting June 14, 2024 and ending June 13, 2027.
08/25/2023  YouScience Provide Certification Exams and Site Licenses $40,000.00 for September 24, 2023 - June 28, 2024
08/04/2023  The Writing Revolution Materials, training, and support for teachers in the Hochman Method. $150,000.00 for September 4, 2023 - September 3, 2024
06/08/2023 Studica, Inc. SREB Program Advanced Career General Equipment Kit, consumables, and additional equipment and supplies. $200,000.00 for July 7, 2023 - July 6, 2024
02/02/2023  Learning Ally Learning Ally Audiobook solution is a reading accommodation for students who struggle to read due to a reading deficit. $80,000.00 for March 6, 2023 - March 5, 2025 
01/20/2023  Mainline Information Systems STORServer back-up software and hardware. $8,500.00 from February 20, 2023 - February 19, 2024 
01/11/2023
Touchpoint Industries
Time clock kiosks
$175,000.00 from February 13, 2023 - February 12, 2024
12/08/2022 NM NBCT Network Ongoing training in the National Board for Professional Teaching Standard's body of knowledge. $20,000.00 from January 9, 2023 - January 8, 2024
11/10/2022  Flashlight Learning LLC. Flashlight360 System software and professional development services and support.  $66,000.00 from December 12, 2022-December 11, 2025
10/24/2022  Triple P America, Inc. Triple P America, Inc. parenting materials/resources for which district staff have received training and certification through Triple P America, Inc. $75,000.00 from November 24, 2022 - November 23, 2023
08/04/2022  YouScience Provide Certification Exams $19,350.00 from September 5, 2022 - September 4, 2023
06/07/2022  ReadWrite Digital, LLC. Expansion of current ReadWrite Digital Analytics system $95,000.00 from July 8, 2022 - June 30, 2023
05/24/2022  Studica, Inc.
2326 Lockport Road
Sanborn, NY 14132		 Advanced Career General Equipment Kit, consumables, and additional equipment and supplies for an Aerospace Engineering Program  $46,000.00 from June 27, 2022 - June 26, 2023
01/25/2022  Positive Action, Inc. SEL Curriculum This Sole Source Procurement has been CANCELLED 
09/15/2021  Star Autism Support STAR Program, Links Curriculum, Professional Development $21,650.00 for October 15, 2021 - October 14, 2022
03/12/2021 BK Interactive LLC. Boardworks Education Software $84,875.00 for April 14, 2021 - April 13, 2022
02/22/2021 YouScience  Provide Certification Exams $19,500.00 for March 29, 2021 - July 31, 2022
10/15/2020

FACTS Education Solutions
121 S. 13th Street
Lincoln, NE 68508

 Provide Title IA and Title IIA Equitable Services
 $75,000.00 for November  14, 2020 - November 13, 2021
Emergency Procurement Notice of Award
Date Contractor Name & Address Description of Service / Item Amount & Term
 05/13/2020 HeartSmart
1800 US Hwy 51N
Woodruff, WI 54568		 Personal Protective Equipment - 
Disposable KN95 respirator masks
Consumer masks, and Infrared 
Forehead Thermometers		  $14,632.00 One-time Purchase

Useful Links

CES - Cooperative Educational Services
GSA - General Services Administration
SPD - State Purchasing Division
TCPN - The Cooperative Purchasing Network

Procedures

Forms

New Vendor Set Up Request
Conflict of Interest Disclosure
W-9 (US Vendors)
W-8 (International Vendors)